FMCSA Audit Documentation Requirements
Below you will find a list of things that you will need to provide should you ever be audited by the Federal Motor Carrier Safety Administration. We hope you will find this list helpful in assisting you to have a successful and low stress audit.
List of drivers used in the past 365 days including date of hire, date of termination, CDL state and license number and date of birth.
Driver qualification files
Controlled substance testing records for the past 365 days, results and summaries
Driver payroll records
Driver records of duty status(logs, time records, etc) for the past 6 months.
Driver trip reports and expense records for the past 6 months, including scale and fuel receipts (Comdata, EFS) and all associated documents.
Motor vehicle accident files for the past 12 months.
List of equipment (company #, license #, state, year, make, GVWR)
Lease agreements and associated maintenance records if applicable
Vehicle Maintenance records
Driver vehicle inspection reports for the last 90 days (DVIRs)
All roadside inspections for the past 365 days.
Company gross revenue for the last full year.
Total fleet mileage for the last year.
A copy of your MCS-90, endorsement for motor carrier policies of insurance for the current policy.
Insurance claim information for the past 365 days.